The Hony. State secretary shall send Notice and Agenda of each meeting of the State Council in consultation and approval of the State President, to each member of the State Council . The business to be transacted in the meeting, the terms of all motions to be moved and other official matters will be notified by the Hony Secretary in this Notice and Agenda. This Notice and Agenda of the Meeting of the State Council shall be issued at least THREE WEEKS before the meeting. In emergency, a shorter notice shall be allowed at the discretion of the Hony. State Secretary with the approval of the State President, which shall not be less than SEVEN DAYS. Despatch of the Notice and Agenda by post / Courier or in the Tamilnadu IMA News Letter shall be deemed to be sufficient proof of service on the members.

The quorum for the meeting of the State council shall be FIFTY. If within half an hour or such time as decided by the President or Chairman from an appointed time a quorum is not present, the meeting, if convened on the requisition of members shall be dissolved but in any other case shall stand adjourned to be called again by the Hony. State Secretary in consultation with the President later, and at this meeting the members present, whatever their number shall form the quorum and shall carry on the business.

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(a) Every member of the State council attending a meeting of the Council shall sign his or her name in the attendance book kept for the purpose. Compliance with the above shall constitute the only evidence of attendance not only for purposes of Voting or eligibility for election but also for claims of traveling allowance by those who are entitled for the same.
(b) The membership list will be published along with the minutes for confirmation at the subsequent meeting. It is a duty of a member to verify his name in the list of members present and bring the correction. Once minutes are approved the attendance also is deemed to be approved by the individual present. No alteration in the attendance of any member can subsequently we made once minutes are confirmed and approved.

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Members who wish to move any motion or amendment to a motion or to the Rules shall send theirmotions or amendments in writing to the Hony. State Secretary. The Hony. State Secretary shall include in the Agenda all such motions received by him up to a period of THREE WEEKS before the council Meeting. To Facilitate members to comply with this Rule, the Hony. State Secretary Shall, by a circular, intimate the Hony Secretaries of all local branches in the State about the date, place and time of the meeting of the Council as soon as the same is fixed up; and the Hony. Secretaries of the local branches shall provide the information to their representatives of the State Council. No Resolution adopted or negotiated at a meeting of the State Council shall be raised again for
reconsideration unless 3 months have elapsed or one-fifth of the members of the State Council sign and send a requisition for its reconsideration. All motions and Amendments shall be in writing and signed by the proposer unless permitted by the chairman otherwise. The motions or amendments sent in the name of a branch of the IMA shall be permitted to be moved by a representative of that branch or by any other member authorised in writing on his behalf. After a motion has been proposed and seconded, any member may propose an amendment there to. Any Amendment must be seconded, otherwise it falls through. Any number of amendments may be moved before the House. No amendment shall be accepted after the Chairman has so declared and asks the mover to rise up for the reply to the debate.
The Hony. State Secretary shall, as far as possible cause a list of all amendments or motions, of which notice has been given as per rule , be made available for the use of every member in the form of appendix to the Agenda. Provided that the President may allow a motion to be discussed at a meeting notwithstanding the fact that notice was received too late to admit of compliance with this regulation.

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a) No business shall be transacted at a Requisition or Special Meeting other than that for which the meeting is called for the State President shall have the power to divide into two or more distinct propositions any motion or amendment which, in his opinion, is so complicated as is likely to lead to confusion or inconvenience by being debated on as one proposition.
b) When by virtue of this Rule, a motion or amendment is divided it shall not be necessary, unless the Chairman decides to the contrary, for the second and following portions of such motion or amendment to be again separately moved and seconded. But, the propositions so divided shall be put to vote by the Chairman one after another.. No motion shall be entertained in regard to a question disposed of, except after the lapse of Three months from the date of such disposal.

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No motion involving special expenditure shall be considered at a meeting of the State council unless it has been circulated with the Agenda. In case of special circumstance the President may waive this condition. When motions identical in purpose stand in the name of two or more members, the President shall decide whose motion shall be moved as per priority of dates, and the other motions shall, thereupon, be deemed to be dropped. If a motion is not moved by the member who has given notice of it, it may be moved by his seconder or by some other member authorised in writing by the proposer to do so. The Chairman may give priority to any item or items of business, irrespective of the order in which such item or items stand on the Agenda paper. This will be announced with the consent of the majority of members. It shall also be competent for the Chairman to submit for consideration as one subject or two or more items of business
relating to the same subject although such items may not have been grouped together on the Agenda paper.

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Every member shall be seated except the one who is addressing the meeting, and when the /chairman rises no one shall continue to stand, nor shall any one rise until the Chairman has resumed his seat.
a)(i) A member shall stand when speaking, unless permitted by the chair to address while sitting.
(ii)Shall address the Chair only.
b) A speaker shall direct his speech strictly to the motion or amendment under discussion, and if in the opinion of the Chairman he is not so doing, the Chairman may ask him to resume his seat, and the member shall
resume his seat at once. The proposer of a motion or an amendment shall have the right to reply immediately before such motion or amendment is put to the vote, and shall strictly confine himself to answering previous speakers and shall not introduce any new matter into the debate. A member shall not speak more than once on any motion or amendment except to a point of order or by consent of the Chairman, in explanation of some material or part of speech made by him, which he believes to have
been misunderstood.
a) No seconder shall be required for a motion from the Chair, or for a motion by the Chairman or other member of a committee when officially submitting a Report, Minutes or Recommendations of the Committee to the
House. All other motions and all amendments must be seconded.
b) Any member seconding a motion or amendment formally may reserve his right to speak at a later period.
Any member at the close of his speech may move that “ debate may be adjourned”, This has to be seconded and supported by two-thirds of the voting of the members present. The Chairman can accordingly postpone the debate to a later time or subsequent meeting . If he considers proper and necessary. Any member at the close of his speech, may move that the debate may be closed .This has to be seconded and supported by two-thirds of the voting of the members present. The Chairman can accordingly carryout the suggestion or he may refused to accept the proposal if he considers this suggestion a premature closure. On each proposal, or proposal and amendment in debate, a member may speak only once. After the mover of a motion or amendment has spoken, the other members may, save as otherwise provided, speak on the motion or amendment in such order as the Chairman may call upon them. The mover of a motion may speak a second time on the conclusion of a debate by way of reply.
A member who has already spoken on a motion before the meeting is not thereby debarred from speaking on the amendment to the motion, provided that in so doing he confines himself strictly to the fresh matter
introduced by the amendment.
(a)If no confidence motion is moved against the President, the Senior most vice president will preside and the President will have the chance to reply to the charges against him before the voting on the motion.

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No question shall be withdrawn without the consent of the House. If the mover states his wish to withdraw a proposal or a Amendment and if no objection is stated thereto in the interval allowed by the Chairman for the purpose, the Chairman shall declare that the question is withdrawn with the consent of the House. No member, save with the permission of the President shall speak for more than the time allotted. The Chairman shall decide summarily on matters of all points of order or procedure, but in case of doubt he may reserve his ruling and deliver the same at a later stage. His decision shall be final and binding.

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The President or the Chairman of a Meeting of the Council shall be entitled to vote as a member of the Council. He shall be entitled also, in the case of equality of votes, to give a second or ‘casting’ vote. Only the members of the Council who have signed in the book shall be eligible to vote. Votes shall be taken by show of hands, or by division, or by Ballot, as the President may direct. Provided that votes shall be takenby Ballot in case of any election as a matter of rule.

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The Minutes of each meeting of the State Council shall be prepared by the Hony. State Secretary with reference to records and notes taken by him or his Assistant of the actual proceedings at the meeting, item by item of the Agenda. The Minutes so prepared shall, under his authority, be circulated to all the members of the Council as an Appendix to the notice and agenda of the following meeting of the Council for purposes of confirmation. The confirmation of the minutes shall be made at the meeting of the State council on a formal proposal and seconding for such confirmation and the confirmed minutes, signed by the President or the Chairman of the meeting at which it was confirmed, shall be kept in the form of a bound volume. Briefing of the press on the proceedings of the meetings of the State Council, whenever considered necessary, shall be done by the Hony. State Secretary, or the Chairman of the Meeting.
a) A member shall seek the permission of the President before retiring from a Meeting.
b).The president or Chairman of the meeting shall have the power to pull up any member of House for causing. Disturbance of the proceedings of the House by intemperate behaviour or defiance of the ruling of the Chair and if need be, order such member or members to leave the House.

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