The General Control, Management and direction of the policy and affairs of the State Branch shall be vested in a Body styled as the “STATE COUNCIL” .

The State Council is a continuous body. Additions and alterations if any in the list maintained at the State Office shall be effected each year on 31st of March.(Or as per the IMA Year Decided by the Central IMA.)

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i) The State council will administer the affairs of the Association in accordance with the Memorandum, Bye – Laws and Rules of the Association. The Council shall exercise such powers and do such acts and things as may be necessary for the Association.
ii) The State council shall have the right to appoint special and committees for any purpose with terms of references.
iii) The decision of the State Council shall be final in all matters not covered by the Rules excepting amending and changing of Bye – Laws and Rules.
iv) To represent any matter which it considers in the interest of IMA or the Medical Profession before the state Government or other public bodies or any properly constituted authorities.
(v) To appoint or remove and fix salaries and TA of the staff of the state Branch.
VI) To consider and decide the course of action to be pursued in respect of defaulting Local Branches, Members and matters relating to subscriptions, misconduct etc.,
VII) To fix from time to time Travelling and other allowances etc., to be paid to the office bearers of theState Branch and the Members of the committees constituted by it.
VIII) To recommend to the General Body to Modify. Amend, or Alter the Bye-Laws and Rules with due notice to all Members of the State Council. General Body is final for amendment of Bye-laws and Rules. The procedure to brings such a amendment is incorporate in the Bye-laws.

The Local Branches shall have the privilege of electing their Representatives to the State Council at their Annual General Body meeting each year and the number of Representatives from each Local branch shall be regulated as follows:-
a) The President of the Local Branch.
b) The Hony. Secretary of the Local Branch
c) Up to 25 Members one Representative
d) For every additional 25 members or part there – of – one additional Representative.
For purposes of Representation of the State Council the strength of Local Branch shall be calculated on the
number of members of the branch as on 1st April of the year on whose behalf HFC has been paid in full.
i) The names of the representatives shall be communicated by the Local Branches concerned to the Hony. State Secretary immediately after the election. The members of the State council shall continue to be members of the State council until their successors are elected.
ii) In case, the elected representatives of the Local Branch are unable to attend a meeting of the State Council, the President, or Hony. Secretary of the Local Branch may nominate Alternate Member or members of the Local Branch as may be necessary to deputise for them for that particular meeting of the State council. Authorization made under this rule shall reach Hony.State Secretary before the commencement of the meeting.
(iii) The membership of the State council will cease with the termination of the membership of the IMA either due to death, resignation or default in payment of subscription. In case of representatives of a particular branch who leave the jurisdiction of that branch on official transfer or otherwise, such member shall cease to be a Member of the State Council by reason of the cessation of membership in the particular branch from which they are elected to the State Council and their seats shall be deemed to have been automatically vacated. The local branch will elect a person to fill up this interim vacancy.

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The State council shall ordinarily meet once in a quarter. The annual meeting of the State council shall be held along with the Annual Tamilnadu state medical Conference each year. The State Council may also meet in exigency to carry out its functioning as it may deem fit and necessary. The Meeting of the State Council shall be held in a Convenient Place. The date, time and place to be decided by the Hony. State Secretary in consultation with the State President . The meeting shall be ordinarily held in the jurisdiction and under the auspices of the various Local Branches constituting the State Branch for this purpose. The Hony.State Secretary shall, in consultation with the Local Branches either fix the Venue for each meeting or draw up a panel of branches under whose auspices the meetings in the year are to be conducted consecutively. In exceptional cases when no invitation is forthcoming from any local branch for holding a particular meeting, the meeting shall be held at the Headquarters of the State Branch and in such cases the local Branch situated at the Headquarters shall make all necessary arrangements for the meeting. The conduct of the proceedings of the State Council will rest with the State Secretary assisted and guided by the State President. The detailed procedure code for conduct of State Council Meetings is include in the procedure code.

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i) The Annual General Body Meeting of the Association will ordinarily be held along with the Annual State Medical Conference.
ii) Atleast 3 (THREE) weeks notice of the meeting shall be communicated to all the members through IMA News Bulletin and Circular will be given.
iii) It shall be open to all members of the Association. The Quorum for the meeting shall be 50.
iv) There shall be SUBJECTS COMMITTEE. The purpose and functions of the Subjects Committee is to screen all Resolutions that may come before the Annual State Council Meeting. The
Subjects Committee has the authority to EDIT, ALTER, AMEND the format of the Resolutions, or RECOMMEND TO ACCEPT OR REJECT with valid reasons. The following shall form the
SUBJECTS COMMITTEE of the Conference :--
Ex-Officio :-- State President, Four Vice Presidents of State, Hony State Secretary and Chairman of the Organising Committee of the Conference and Chairman members of the Constitution review committee.
(v) Matters relating to the constitutional amendments rules and byelaws shall be dealt in accordance
with section 8.

The State Council held on the subsequent to the day of the Annual Conference shall elect Three Members among the State Council Members. Except for special or urgent reason at the discretion of the State President, no resolution will be discussed and passed which has not been previously received at the State Office at least 4 weeks before the date of the State Conference and circulated to the Branches at least 2 weeks before the Conference, and approved by the Subjects Committee Prior to discussion at the open session.
i)All Subjects to the General Body Meeting shall be sent through the individual local branch at least 2 months before the date of the meeting.
ii)Only such subjects that have been recommended by the subjects Committee to the General Body will be placed before the Annual Meeting and a copy of the subjects approved in the subjects committee shall be circulated to all the local branches and members before the general Body Meeting.

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i). Extra Ordinary General body Meeting will be called for and held at any time of the year on the written requisition of more than half the number of members of the State council or any 75 members. For that meeting, at least one week notice shall be given. Only the subjects submitted along with the requisitions shall be considered at the extra Ordinary meeting. Quorum for such a meeting shall be 50. The meeting notices will be served directly or through IMA Bulletin of Tamilnadu State Branch to local branches.
ii.If within half an hour from the appointed time a Quorum is not present, the meeting, if convened on the requisition of members shall be dissolved. But in the case of State Council calling the meeting it shall stand adjourned to a date, time and place fixed by the President, and at this meeting the members present, whatever the number, shall from the Quorum and shall carry on the business

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Proposal for change, alteration, or Amendment to the Rules and Bye-Law shall be considered by the Constitution Standing Committee and after proper scrutiny may place the proposal for Amendment before the State council for approval and for recommendation to the General Body if necessary.
The procedure as follows :
Any proposal to amend the rules or Bye-Laws may be brought through a branch, individual or raised in theState Council. Such proposals shall be submitted in writing and handed over to the State Secretary by the Prime Mover of the suggestion. The written suggestion shall be handed over to the Constitution Amendment Committee for further action. The Amendment Committee will consider the proposal with a concerned section/wing or branch and make necessary amendments or suggestions as deemed fit. This will be circulated to the branches or to the concerned section or concerned wing for further remarks. These remarks will be again considered by the constitution amendment Committee in consultation with the concerned wing, section, unit or branch and then only will be placed along with the remarks of the Constitution Amendment Committee to the State Council after Due Notice. Due Notice Shall mean that the actual words of the proposed alterations of the Rules shall be included in the Agenda of the meeting of the State Council.
For rules within purview of the State Council:
The modified form as passed by State Council shall require reconfirmation in the form of confirmation minutes of the previous meeting in the subsequent State council. Then if the rule require amended by the State Council only then this will come to a effect as soon as the minutes are confirmed.
For rules that require Approval by General Body:
The State Council after due consideration and of the proposals and if found fit for approval may recommend the same to the General Body for incorporating the Amendment proposals in the Rules of IMA Tamilnadu State Branch.
The Constitution Amendment Committee shall present this amendment to the General Body:
The General body may approve the Amendment proposals by the two-thirds majority of the members present in the General body meeting. In a extraordinary circumstances the President can call for a special General Body Meeting to approve a particular rule or amendment as necessitated by the circumstances.

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The proceedings of the Meetings of all the Sub – committees or any Committee or any other body constituted or elected by the State council shall be honoured subject to approval with alterations, additions, modifications etc., by the State Council. The above rule is applicable to the proceedings of the meeting of the State Council under the Bye-Laws and Rules of the Association. The decisions of the meeting of the General Body of the Association shall not be invalidated by any other body/ bodies other than by the General body specifically called for the purpose or at the Annual General Body . In any case the subject proposed to be amended added or deleted should be properly brought before the Genera Body with due notice and circulated to all the members concerned. Such a proposal shall be submitted to the constitution Amendment committee which will take necessary care in drafting such resolutions as per the rules and bye-laws already stated.

For the purpose of carrying out the work of the Association under the Rules and Bye-Laws of the association, State Council is empowered to delegate its authority and appoint or nominate Office Bearer, Officers or member or members of the Association for the purpose.

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Wherever the Bye-Laws and Rules of the Association do not exist or ambiguous or conflicting, the Association will be guided by the State Council.Necessary bye-laws for day-to-day governance shall be made by the state council on recommendation of Constitution Amendment committee.

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i) The total number of Members of Local Branches on whose behalf H.F.C has been received in full by 31st March shall form the basis of determining representation of Local Branches to the Central Council.
ii) Branch Representatives from the local branches and from the Direct members shall be in the following scales:-
20 – 100 Members - One representative
After 100 Members - One Additional Representative for every 100 members or part thereof. Contiguous Branches, with less than 20 members may combine to elect One Representative for 20- 100 members.
iii). In determining the Representation of Local branches on the Central Council, the strength of a Local Branch shall be determined each year on the number of its members on the Register of Membership of the branch at the Headquarters by the 31st March shall be sent by each local Branch so as to reach the Headquarters through the State Branch concerned by the 31st March. The Local Branches shall elect, according to the proportion allowed and admissible to them on the strength of their membership, the required number of Representatives to the Central Council of IMA and to State Council, and forward a list of such elected Representatives with their correct addresses to the State Branch soon after the Election. The Local Branches shall also remit the required contribution in respect of the members attending the meeting of the Central Council of the IMA Headquarters as required under the Constitution of the IMA Headquarters. The local branches should send the audited accounts and list of assets every year to the state branch for records.

The State Branch shall elect its representatives to the Central Working Committee from amongst its
members who have been members of the Association continuously of whom two representatives shall be the
State President and Hony. Secretary of the State Branch as Ex-Officio. The scale of Representation on the
Central working Committee including the Ex-Officio of the State shall be as follows:-
1 - 1500 - One Representative
For every additional thousand or part thereof members, one more representative.
President Ex – Officio, Honorary Secretary Ex. – Officio

Past presidents of IMA Tamilnadu, Past Honorary State Secretary, Past Vice President (or ) any wings Office Bearers or any one who has attended a minimum of 25 state council meetings. A non refundable Deposit Rs.2,000/- has to be submitted along with the nomination.

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