1. Should have a continuous IMA Membership for 15 years.
2. Should have been a State Council member for 10 years.
3. Should have attended 25 State Council meetings
4. Should have served in the Local Branch as President or Hony. Secretary.
5. Should have served in the state Office
(a) as Vice-President for one full term or as an interim Vice-President (OR)
(b) as a Hony. State Secretary.
6. After the Vice-President ship he should have been a member of State Council Continuously for 2 years and attended at least 6 meetings.
7. Should remit a non-refundable Deposit of Rs.5,000/- along with the consent letter for contesting the Elections for “State President” Elect.

(i) The constituent Local Branches shall be called upon by the Election Commission on or before 1st October of each year to nominate one member for the office of the State President Elect and Four Vice Presidents. The Election Commission may fix the last date for receipt of Nomination from the local branches after providing 30 days notice to the branches for filing of Nominations.
(ii) The Local Branches who have not remitted the headquarters Fund contribution dues in full are Not eligible to sponsor any candidate for State Election and this applies to the individual contesting member as well for any election in the Association
(iii). The Local branch shall send their Nominations proposed at a Meeting of the Branch after giving due notice along with an authorised copy of the Resolution of the Branch and enclose a certificate of eligibility of the candidates and willingness along with Non – Refundable Deposit in the name of “ INDIAN MEDICAL ASSOCIATION, TAMILNADU STATE BRANCH, payable at Secretary’s Place to contest the Elections with the Names of the proposer and the seconder with their signatures, to the Returning Officer by Registered post with acknowledgment due so as to reach him on or before the last date fixed for the receipt of the Nominations. Nominations received after the specified date or otherwise than the manner prescribed for shall be declared Invalid.

The final list of candidates after the last date for withdrawal and consent shall be communicated to the contestants.
Voting for President Elect
Election to the State President - All branches under TNSB Voting
Voting for Four Vice – Presidents
Four Vic-Presidents - All branches in the particular region under TNSB Voting
The members of a particular branch under the region assembling on a given date and casting their vote in the presence of a representative from the election commission.
A. Election Commission will set the guidelines and procedures inform the concerned people and conduct the Election
1. Polling Officer
2. a. Attendance Sheet
b. Ballot Papers
c. Ballot covers (small)
d. Brown thick cover to hold the polled Ballot Cover (votes)
e. Bigger outer cover used for putting the:
1. Unused Ballot Papers
2. Attendance sheets
3. Declaration Form
4. Branch Voters List from the Branch
5. Inner Ballot Cover (Polled Ballot)
All the above put together inside the Bigger outer cover to be wax sealed. Stationary to be sent to Local Branches (from the State Office)
1. Ballot Papers
2. Ballot Cover
3. Ballot Inner Cover
B. Attendance Sheets-required number of sheets plus one.
b. Declaration Form printed to provide space to be signed by the Presiding Officer or Branch President) attested by the Branch Secretary and Polling Officer (appointed by the State Office).
c. On all the Ballot Papers the Signature of the Polling Officer should be affixed on the Counterfoil of the Ballot Paper.
d. Thick Bigger Outer cover
e. Cellophane tape (small) to seal the Big Outer cover.
f. Wax seal/Thread etc.,
To be provided the Branch :
1. Stapler
2. Candle
3. Match Box
4. Scissor
The Election Commission is given the permission to make necessary modifications in conducting the Election when ever it is necessary.

SCRUTINY OF BALLOTS AND COUNTING OF VOTES
All the contesting candidates shall be informed of the date, time and place of the counting of votes. Either the candidate or his Nominee shall be allowed to witness at the time of counting votes (only one at time). They are not entitled to handle or count or assist the counting. In case of any disputes it could be raised in writing to the President and his decision shall be final. On receipt of the polled Ballot papers the Retuning Officer will place them before the Election Commission’s Scrutiny Committee for counting on the date fixed for the purpose. The representative of the contesting candidates can be present during the meeting. The Scrutinising Committee after counting the number of Votes obtained by each candidate shall prepare a list with the Name of the Candidates and the votes obtained by them and submit the same to the State Council for declaration of the Results.

The Report of the Election Commission on the Election Results shall be submitted to the State Council.

The President and Vice-Presidents so elected shall assume their respective offices from the First day of the association year and hold office till the Election of their successors assumption of Office.

In case of any interim Vacancy arising in the Office of the State President, the Senior Vice-President shall assume charge as State President and shall continue in the Office for the unexpired portion of the year. In case of any interim Vacancy arising in the offices of the Vice Presidents during the year shall be filled by State Council at its meeting, and the persons so elected shall continue to hold the office till the Election of their successors and their assumption of office.

Provided that out of the Four Vice presidents Elected for the State Branch the senior most member of the IMA (decided by the date of joining and continuous membership of IMA) will be SENIOR VICE PRESIDENT of the State Branch.

The following posts will be by all regular State Council Members by means of a Postal ballot with the Election Commission conducting the election.

1. IMA C.G.P
a. Director of Studies
b. Faculty Secretary
c. CGP Joint Secretary
d. CGP Representatives
e. CGP Governing Council (Regular)
f. CGP Governing Council (Alternate)
2. IMA AMS
a. AMS Chairman
b. AMS Secretary
3. IMA Service Doctors Wing Secretary
4. IMA Private practitioners wing Secretary
5. IMA Q.E.C.Chairman
6. IMA house
a. IMA House Chairman
b. IMA House Secretary
7. Paramedical Courses chairman
8. IMA Woman doctor’s Wing
a. Chairman
b. Secretary
It is a convention that the post are held for three years. The Hony. Secretary will prepare the vacant list of the posts and initiate the election process by the Election Commission in time for taking over.

Will be selected by the state Secretary and President – if secretary is from Chennai the honorary joint secretary will be from districts. If the Secretary is from districts the Honorary joint Secretary will be from Chennai.

One from the place of President chosen by the President
One from the place of Secretary chosen by the secretary.

Chosen by the President and Secretary and announced at the State Conference.

Nominated by the secretary from his place.
IT IS AGAIN REITERATED THAT THE ENTIRE ELECTION PROCEDURE IS CARRIED OUT UNDER THE DIRECT CONTROL AND SUERVISION OF THE ELECTION COMMISSION WHICH WILL BE ELECTED BY THE STATE COUNCIL. THE COMMISSION WILL CONSIST OF THREE MEMBERS WHO HAVE BEEN PAST PRESIDENTS. AMONG THEMSELVES THEY WILL HAVE CHAIRMAN, SECRETARY AND ONE MEMBER. THEY WILL FORM THE GUIDELINES AND STREAM LINE THE ENTIRE ELECTION PROCEDURE. THE STATE OFFICE AND ALL THE OTHER WILL EXTEND THEIR
COOPERATION TO BE PEACEFUL AND SUCCESSFUL CONDUCT OF ELECTIONS.

For Disputes at Local Branch Level, the State President and two Past Presidents of the State Branch under whose residential area the local branch is, shall form the Tribunal and their decision will be final. In case of Election Disputes at the State level an Election Tribunal shall be constituted. The Tribunal shall comprise of President of the IMA as Chairman and two Past State President. The nominee or the contesting candidate who raises a Dispute shall pay a non-refundable Deposit of Rs.5,000/- by D.D. in favour of IMA Tamilnadu State Branch to the Tribunal along with the Election dispute petitions. Election petitions without the Deposit shall not be considered. The Award of the Election Tribunal shall be binding on the member who gave rise to an Election Dispute. In case any member or members are not satisfied with the Award of the Election Tribunal and prefers to go to a Court of Law the Jurisdiction shall be at Chennai High Court and other courts within the City of Chennai. The Election Tribunal shall give its Award on the Dispute referred to it by the State Council in writingat the time specified by it.

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